Contract management in AM System

An organization manages a variety of contracts, which can make it difficult to keep track of validity periods, responsible parties and important terms. With AM Systems' case management, you can create a digital contract database that provides better overview and control over all your contracts.

Whether it's a supplier agreement, customer agreement or collaboration agreement, it's crucial that they are up to date and complied with. By collecting and managing contracts in a structured system, you ensure that the right people have access to the relevant information at the right time.

Build a digital contract database in AM System

With AM System's case management, you can create a customized flow to register, manage and follow up on contracts. By digitizing your contract management, you reduce the risk of lost documents, while providing a searchable and easily accessible structure. You can also set up notifications to remind you of important updates or renewals.

By building a digital contract database in AM System, you can:

• Gather all contracts in one place for better overview.
• Search for contracts based on different criteria such as supplier, category or due date.
• Set automatic reminders when a contract is approaching its end date.

Structure contracts with customized fields

In AM Systems' case management, you can decide which fields and categories to use to register and structure your contracts. Examples of information that can be included in your case flows:

• Contract duration - Start and end dates to avoid missed renewals.
• Contract manager - Clarify who is responsible for the contract and the follow-up.
• Categorization of contracts - Create a structure based on contract type, for example supplier contract or customer contract.
• Attachments - Upload the contract in its original format directly into the system.

Each new contract is registered in your customized case flow, creating a smooth management where the right information is always available. Archived contracts can be easily saved and reviewed when needed.

Automatic notifications for follow-up

To ensure that no contracts expire without follow-up, you can activate automatic notifications. The system sends notifications to the responsible persons both in AM System and via e-mail when it is time to review or renew a contract.

• Reminders are sent well in advance of the contract due date.
• Notifications are sent to the responsible person or team for action.
• Ensure that all contracts are up to date and in compliance.

Collaborate and share contracts with external parties

If you work with external parties, such as suppliers or partners, you can give them limited access to specific contracts. By creating an external user in the AM System, you can easily share relevant documents without having to send sensitive information via email.

• Share contracts with external parties without compromising security.
• Control access so that only the right people can view or edit contracts.
• Avoid paper-based management and email chains through a centralized platform.

Better overview with digital contract management

Regardless of the type of contract, it is crucial that they are easily accessible and organized in a way that facilitates follow-up. With a digital contract database you can:

• Quickly search and check contract terms.
• Ensure that all contracts are updated and followed as agreed.
• Get a clear overview of the status of the agreements and the division of responsibilities.

By managing contracts in AM System, you create a smooth, structured and transparent process where all contracts are easily accessible and updated at the right time.