USE CASE

Digitize and structure your policies with AM System

A policy is a crucial tool for establishing order, clarity, and security within an organization. Whether it’s a workplace safety policy, IT policy, or environmental policy, it is essential that documents are easy to find, use, and update. With AM System, you get a platform that simplifies policy management—from creation and distribution to revision and compliance tracking.

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AM System explains

Why are policies necessary and what should they include?

Some policies are legally required, such as a workplace safety policy for companies with at least ten employees, while others are essential for meeting certification standards like ISO 9001. Policies also serve as strategic tools to strengthen a company’s profile and build trust both internally and externally. A well-structured policy can act as a competitive advantage, demonstrating that the company takes its responsibilities seriously.

A policy should be clear, concrete, and tailored to the organization’s needs. Avoid overly technical language and legal jargon—write in a simple, everyday manner to ensure that all employees understand and adhere to the guidelines. Policies should also be complemented by procedures, guidelines, and explanations that help employees grasp why certain rules and workflows exist.

Creating a consistent and accessible policy structure

Managing policies isn’t just about creating documents—it’s about establishing a framework where guidelines are easy to find, understand, and follow. With AM System, you get a digital solution where policies are not just stored but become part of a dynamic and interactive system. By linking policies to your operational processes and making them easily accessible, you create a culture where compliance becomes an integrated part of daily work.

Example of work environment policy created directly in the management system

STEP BY STEP

Digital policy management in AM System

Keeping policies up to date can be challenging, but AM System simplifies the process with smart features.

Documents with edition and version control

Manage versions automatically

Ensure automatic version management to keep policies updated and transparent.

  • Every change is saved as a new version for full traceability.
  • Users always access the latest version, avoiding confusion.
  • Compare past versions to understand historical updates and maintain transparency.
Document review

Working together with documents

Facilitate collaboration on your policies by working on policy documents together in real time.

  • Allow multiple users to edit and comment simultaneously.
  • Track revision history to see who made changes and when.
  • Streamline collaboration by keeping all updates in a single system.
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Access the policy everywhere

Access policies anytime, anywhere with AM System’s cloud-based solution.

  • Work from a computer, tablet, or smartphone with full functionality.
  • Review and update policies on the go.
  • Ensure that all employees, regardless of location, have access to the correct information.

 

Collaborate and share documents with others

Send out reminders automatically

Automate the revision of policies by standardizing reminders in the system.

  • Send notifications to responsible persons when it is time to revise.
  • Ensure that no important deadlines are missed.
  • Streamline the review process and keep policy documents up-to-date.
View and control read receipts of governing documents

Easily distribute policy documents

Seamlessly share policies across your organization or with external stakeholders.

  •  Use read receipts to confirm employees have reviewed updates.
  • Publish public links for external access via your website.
  • Make information accessible to all relevant stakeholders quickly and securely.

Modern and efficient approach to policy management

With AM System, policy management becomes a strategic asset rather than an administrative burden. Digitalizing your policies provides:

  • A centralized and structured system: all policy documents are managed in one place.
  • Efficient handling and follow-up: Version control, automated reminders and read receipts.
  • Seamless integration : Policies can be linked to processes, training and cases and  workflows.

By centralizing policy management in AM System, you gain a simple, up-to-date, and transparent solution that ensures compliance and makes critical information easily accessible to everyone.

Example of work environment policy created directly in the management system

Get a demo

Ready to make work easier - and more enjoyable?

Want to see for yourself how AM System can make a difference for you? Request a demo and discover how easy it is to create structure, efficiency, and seamless workflows in your daily operations.

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