AREA OF APPLICATION

Employee handbook – always accessible for employees

Having a well-structured and easily accessible employee handbook is crucial for providing employees with clear guidelines and fostering a unified company culture. With AM System, you can digitize your employee handbook, making it both interactive and easy to navigate. By integrating document management, process mapping, and case handling, you can create an employee handbook that is both easy to update and simple to use—whether your employees work in the office, on the production floor, or remotely.

Example of a personnel handbook in AM Systems' management system

AM System explains

What is a employee handbook and why is it important?

An employee handbook is a key document that compiles company guidelines, policies, and work procedures in a structured and accessible format. It serves as a reference for both employees and employers, providing clear answers on topics such as employment conditions, workplace safety, company values, and internal processes.

A well-designed employee handbook ensures consistency across the organization and provides all employees with the same information, regardless of department, location, or contract type. It not only supports daily operations but also ensures compliance with legal requirements and internal policies.

Make the employee handbook an active part of your organization

Digitizing the employee handbook in AM System transforms it from a static document into a dynamic and integral part of your HR and quality management processes. With smart features like interactive layout documents, version control, and process integration, the handbook becomes an accessible, up-to-date, and interactive tool for employees,

  • Interactive and easy to navigate: Clickable layout documents and links help employees find relevant information quickly.
  • Always up to date: Version control and automated reminders ensure that outdated documents are never in circulation.
  • Integrated with company processes:  Links to workflows make it easy to handle leave requests, safety reports, and other HR-related tasks directly from the handbook.

 

Employee handbook with guidelines and benefits - in AM System

STEP BY STEP

Create Your Employee Handbook in AM System

With AM System, you get more than just a digital platform to store company guidelines and policies - you gain a complete tool for managing and developing your entire employee handbook, from creation and updates to distribution and compliance.

Example of a personnel handbook in AM Systems' management system

Simplify navigation with layout documents

AM System allows you to build an interactive employee handbook with layout documents that function as a clickable homepage, guiding employees to relevant sections such as:

  • Introduction for new employees: A clear onboarding section with company expectations and processes.
  • Work environment and safety: Direct access to workplace policies and safety instructions.
  • Company culture and values: A visual presentation of the company’s mission and vision.
  • Organizational structure and contacts: An overview of departments and key contacts in HR and leadership.
Dokument med utgåva och versionshantering

Automated reminders and version control

Keeping policies and guidelines up to date is essential. AM System makes it easier with:

  • Automatic reminders: Notifications when policies need review, ensuring compliance with regulations and internal updates.
  • Version tracking: Employees always see the latest version, but previous versions remain accessible for reference.
  • Read receipts: HR can confirm when employees have reviewed important updates.
Personnel handbook and personnel policy in management systems from AM System

Access the employee handbook anywhere

Since AM System is cloud-based, employees can access the handbook from any device—desktop, tablet, or mobile. This ensures that field workers, remote employees, and office staff all have equal access to company information.

  • Mobile-friendly interface: Easily search and read policies on mobile devices.
  • Always up to date: HR can update documents instantly without sending new versions manually.
  • Smart search functionality: Quickly find the information you need with advanced search and clickable links.
Employee handbook with clickable links to case flows

Create a dynamic and evolving employee handbook

Unlike traditional PDFs or printed manuals, AM System allows you to create a living, adaptable handbook that grows with your company.

Engage employees: Collect feedback and improvement suggestions through digital case management.

Link to training materials: Connect the handbook to onboarding programs and e-learning resources.

Integrate checklists and self-learning tools:  Provide step-by-step onboarding guides that employees can follow directly in the system.

A digital employee handbook that makes a difference

By using AM System to manage your employee handbook, you gain more than just a document—you create an interactive, user-friendly, and constantly updated knowledge hub for your employees. With integrated workflows, automated reminders, and a structured approach, the handbook becomes an essential tool for HR and quality management, ensuring compliance, accessibility, and a smooth employee experience.

 

Example of a employee handbook in AM Systems' management system

Get a demo

Ready to make work easier - and more enjoyable?

Want to see for yourself how AM System can make a difference for you? Request a demo and discover how easy it is to create structure, efficiency, and seamless workflows in your daily operations.

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